Confidentiality of Records

Notice for Directory Information 

            The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that Parkland School District, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records.  However, Parkland School District may disclose appropriately designated “directory information” without written consent, unless you have advised the District to the contrary in accordance with District procedures.  The primary purpose of directory information is to allow the Parkland School District to include this type of information from your child’s education records in certain school publications.  Examples include:

                        -A playbill, showing your student’s role in a drama production

                        -The annual yearbook

                        -Honor roll or other recognition lists

                        -Graduation programs

                        -Sports activity sheets, such as for wrestling, showing weight and height of team members

                        Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent.  Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks.  In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Act of 1965 (ESEA) to provide military recruiters, upon request, with three directory information categories – names, addresses and telephone listings – unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written  consent.

                        If you do not want Parkland School District to disclose directory information from your child’s education records without your prior written consent, you must notify the District in writing by October 15 of the current school year.

 Students Records Policy  

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records. 

These rights are:

The right to inspect and review the student’s education records within 45 days of the day the School receives a request for access.  Parents or eligible students should submit to the building principal or director of student services a written request that identifies the record(s) they wish to inspect.  The school official will make arrangements for access and notify the parent of eligible student of the time and place where the records may be inspected.

The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate.  Parents or eligible students may ask the school to amend a record that they believe is inaccurate.  They should write the school principal or director of student services and clearly identify the part of the record they want changed, and specify why it is inaccurate.   If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent the FERPA authorizes disclosure without consent.  One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the school as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the school has contacted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as disciplinary or grievance committee, or assisting another school official in performing his/her tasks.  A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his/her professional responsibility.  Upon request, the school discloses education records without consent to officials of another school district in which a student seeks or intends to enroll.

The right to file a complaint with the U.S. Department of Education concerning alleged failures by the school district to comply with the requirements of FERPA.  The name and address of the office that administers FERPA are: Family Policy Compliance Office, U.S. Dept. of Education, 400 Maryland Ave. SW, Washington, DC 20202-4605.

The records of each student with an exceptionality (special education) are reviewed at the end of each school year.  Information the district no longer deems necessary to provide appropriate programming is discarded.  Parents may claim discarded records by contacting the director of student services, at 610-351-5555, prior to June 1 each school year.  Copies are available at a cost of 10 cents per page.